Job Description

Job Number

Position Title

Position Type

Percentage Employee

Number of Months Assignment

Starting Date

Current Work Schedule

Salary Range

Salary

FLSA

Location

Department

Open Date

Closing Date

Open Until Filled

About Rio Hondo College

Basic Function

Representative Duties

1. Serves as campus administrator and liaison for electronic curriculum database (CMS -CurrIQunet); provides technical assistance to system users; provides training to faculty; works with vendors to request updates and changes to software; maintains course and program database; maintains user database; maintains approval workflow. E
2. Serves as liaison to the California State Chancellor’s Office for reporting District curriculum; submits approved courses and revisions to the Chancellor’s Office; prepares program narratives for submission to the Chancellor’s Office; maintains course and program master file with the California Community Colleges Chancellor’s Office (CCCCO). E
3. Updates and maintains all course and program data in the District’s database (Banner) system; updates new and revised courses and programs; calculates faculty load; creates new divisions and departments; links courses for scheduling purposes; loads and maintains prerequisites, corequisites, and test scores; updates degree attributes for student transcripts. E
4. Serves as an editor for the College Catalog; coordinates preparation of new and updated courses and programs for inclusion in the catalog; ensures degrees and certificates, course additions and deletions, course numbers, titles, units, and hours are reflected accurately. E
5. Serves as the liaison and technical resource to the Curriculum Committee for credit and noncredit courses, certificates, local degrees, transfer degrees, and Articulation Agreements; prepares and distributes Curriculum Committee agendas and minutes, attends all Curriculum Committee meetings; takes, transcribes, and distributes meeting minutes to committee members, as appropriate. E
6. Establishes and maintains curriculum and articulation files and other related documents in accordance with established policies, procedures, laws, and codes. E
7. Works closely with Information Technology (IT) on reporting and editing State Management Information Systems (MIS) syntactical and referential data; maintains all CB (course inventory) entries by ensuring Banner and Chancellor’s Office inventory are accurately reported. E
8. Assists the Curriculum Committee Chair in coordinating District curriculum processes, timelines, and deadlines; maintains the accuracy and integrity of the District curriculum records of instructional programs and course documents. E
9. Assists in the facilitation of curriculum and articulation activities with California State University (CSU)s, University of California (UCs) and Independent Colleges and Universities including proposals for new or revised courses; assists in determining if review of course outline by receiving institution is needed; reviews current agreements for currency and accuracy. E
10. Disseminates pertinent and updated curriculum and articulation agreements to appropriate individuals campus wide. E
11. Initiates and maintains curriculum and articulation data (electronic and manual) for campus faculty, administration, and students in compliance with state-wide regulations; operates a computer terminal and utilizes specific software programs and applications to input, delete, retrieve, and verify data; maintains records and files, and generates reports, lists, and other materials. E
12. Monitors and maintains the District course numbering system. E
13. Ensures that Board Agenda items and supporting documents are developed, prepared, and forwarded within college timelines and legal guidelines. E
14. Tracks and maintains electronic databases of all curriculum and articulation agreements in accordance with established policies, procedures, laws, and codes. E
15. Maintains curriculum and articulation records statewide by updating new course outlines to the statewide computerized database (ASSIST); submits for CSU GE, UCTCA, and IGETC approvals. E
16. Assists in reviewing courses going through the curriculum process for impact on articulation; maintains a course database to track curriculum changes and articulation impacts. E
17. Prepares catalog addendum and distributes to appropriate faculty and staff. E
18. Researches, analyzes, and evaluates a wide variety of issues, data, recommendations, and alternatives; uses independent judgement to develop and provide recommendations, suggestions, or information, as appropriate. E
19. Prepares an annual summary of all curriculum additions, deletions, and changes; distributes to all CCC, CSU, and UC campuses. E
20. Trains and provides work direction to student assistants, student workers, short-term, temporary staff, and others as assigned. E
21. Attends meetings, workshops, and conferences as needed. E
22. Performs a variety of support functions such as composing correspondence independently, distribution of catalogs, and generates ad hoc queries/reports. E
23. Performs a variety of clerical and administrative responsibilities in support of the department’s day-to-day activities and/or operations utilizing a variety of communication modalities including but not limited to answers and responds to phone calls, emails, text messages, and chat platforms; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion of requests; may perform simple repairs or maintenance to standard office equipment. E
24. Performs related duties that support the overall objective of the position.

Knowledge and Abilities

• District policies, procedures, rules, and regulations regarding curriculum; curriculum and instructional programs offered by the District and associated degrees and certificates.
• California Education Code and Title V related to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• Chancellor’s Office rules and regulations governing the development of community college curricula as they apply to assigned area of responsibility.
• State and District processes and procedures for the development, review, and adoption of courses and instructional programs.
• Research methods and data analysis techniques.
• Principles and practices of sound business communication.
• Methods of extracting, collecting, and organizing pertinent data and information.
• Modern office practices, procedures, and equipment.
• Record keeping, filing, file sharing, and filing systems methods and techniques.
• Operation of a computer terminal, computer software programs, applications, and databases; computer hardware and peripheral equipment related to the area of assignment.
• Communicate clearly and effectively both verbally and in writing. 
• Reception and telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience, and courtesy.
• Principles and practices of work direction and training.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

• Independently perform the essential responsibilities of the position.
• Organize and set priorities in a dynamic environment and exercise sound independent judgement within areas of responsibility.
• Work collaboratively with District and college administration, management, faculty, and staff to complete course catalogue database development processes efficiently and with a high degree of accuracy.
• Provide information and guidance to District and college staff on catalogue processes and procedures in a manner that encourages teamwork and cooperation.
• Review and proofread highly detailed course catalogue information on-line and in paper formats and identity errors, conflicts, omissions, and other problems quickly and with a high degree of accuracy.
• Read and interpret manuals and other technical materials applicable to the area of assignment.
• Interpret, apply, explain, and reach sound decisions in accordance with District policies and procedures.
• Prepare clear, concise, and accurate reports, correspondence, and other written materials.
• Organize, update, and maintain a variety of records and files.
• Use tact, discretion, courtesy, and patience in dealing with sensitive, difficult, and stressful situations.
• Learn articulation policies and procedures for both the CSU and UC systems.
• Learn familiarity with the policies and procedures for ASSIST, CCCCO, C-ID, IGETC, CSU-GE, and RHC-GE.
• Plan, organize, and prioritize workload to meet schedules and deadlines.
• Analyze situations accurately and adopt an effective course of action.
• Complete work with interruptions and distractions.
• Provide information to faculty, staff and students regarding curriculum and articulation.
• Make arithmetic calculations.
• Coordinate a variety of tasks required to maintain accurate and current curriculum and articulation.
• Establish effective operational rules and procedures in order to prepare and maintain accurate and complete records and reports.
• Learn, interpret, apply, and explain program policies, procedures, rules, and regulations.
• Understand and follow verbal and written directions.
• Effectively communicate both verbally and in writing. 
• Perform clerical duties such as filing, duplicating, typing and maintaining records.
• Type at an acceptable rate of speed based on requirement of position.
• Train and provide work guidance to others as assigned.
• Establish and maintain effective working relationships with District and college personnel and others encountered during the course of work.

Education and Experience

• Associate degree with major college coursework in academic support or related discipline; AND
• Two (2) years increasingly responsible specialized experience involving frequent public contact in a detail-oriented area or program.
• Or, any combination of education and experience which would provide the required qualifications for the position.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

• Possession of, or ability to obtain, a valid driver license.
• May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.

Desired Qualifications

Working Conditions

Position Description

Application Procedure

• Rio Hondo College online application (which includes supplemental questions)
• Résumé/Curriculum Vitae
• Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted) NOTE: Transcripts from multiples colleges/universities may need to be scanned as one document, then uploaded.

• PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NO LONGER BE ACCEPTED.
• NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

• The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
• Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
• As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant’s expense) taken by an official LiveScan agency.
• Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
• For positions requiring a valid California driver’s license, proof of insurability is required.
• Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
• A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

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