Position Summary

READ THIS!!!
YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.
Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.

Salary Placement and Work Hours: This is a 12-month, full-time position. Placement will be on the E2 Salary Schedule. The work week is Monday through Friday, and hours worked will be a minimum of 40 per week.

Grant-Funded: This is a grant-funded position. As such, non-probationary status cannot be attained per the Students' First Act.

Supervisory Responsibility: None

Start Date: Late July or Early August 2024

Essential Duties and Responsibilities

JOB TITLE: Adult Education Office Coordinator and Accountant (Note: This is a grant-funded position.)

FUNCTION: The Adult Education (AE) Office Coordinator and Accountant will serve as the primary operational and financial coordinator of the AE program and provides direct assistance and guidance to the Adult Education Program Director. The role involves managing the operational, financial, and accounting functions of the program while maintaining compliance with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.

DUTIES AND RESPONSIBILITIES:

• Prepare and process all financial and accounting documents and functions related to adult education, including, but not limited to, budgets, monthly and quarterly reports, purchase orders, invoices, receipts, and deposits
• Coordinate adult education human resources processes, including, but not limited to, compiling payroll; managing job descriptions, time sheets, work schedules, and letters of appointment; maintaining personnel files; and reviewing and reporting on employee and student surveys
• Coordinate with the NACC Business Office regarding grant-funding information for employees and other services
• Support the planning and execution of pre-service and in-service sessions for adult education teachers, as well as coordinating publicity and recruitment activities
• Perform all fixed assets accounting functions, including inventory
• Perform grant and restricted funds accounting as assigned
• Acquire and maintain information needed for the compilation and execution of memorandums of understanding, external contracts, etc. necessary for adult education business, including also the coordination and communication of the processes and necessary information to the President, Director, and the NACC Business Office
• Manage the program’s inventory, including software, videos, and the purchase of materials and supplies.
• Maintain general office records, reports, files, databases, and spreadsheets as assigned
• Assist with managing and purchasing licenses for online learning platforms used by the Program
• Assist with A-RESET and TANF budgeting, invoicing, purchasing, and documentation
• Maintain a marketing and printing plan for the Adult Education Program
• Assist with the preparation and organization of the annual GED graduation ceremony
• Counsel and support adult learners, guiding them through the recruitment plan and addressing their needs and goals
• Provide information and assistance to current and prospective students.
• Collaborate with Business Office personnel to make purchases and to balance the adult education accounts and reports
• Assist full-time adult education personnel with managing leave and benefits.
• Answer and route incoming phone calls as well as provide students with information concerning enrollment, attendance, completion, and other inquiries
• Assist with incoming and outgoing mail
• Maintain a teacher and staff directory
• Assist with keeping website information current
• Maintain communication and relationships with fiscal employees at the Alabama Community College System
• Assist with implementation of new programs, initiatives, software, etc.
• Participate in local, national, and state adult education organizations to stay informed and engaged with the latest developments in the adult education and accounting field
• Represent the College and its philosophy to prospective students and to others in the community
• Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
• Perform additional duties as assigned by the Program Director and/or President.

Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience with accounting, such as areas of general accounting, financial reporting, accounts payable, and accounts receivable is required
• Proficient use of Microsoft Word and Excel and a 10-key calculator is required
• Effective oral, written, electronic, and other media communications skills with proficiency in the English language to convey information to the community, students, faculty, and staff
• Ability to quickly learn policies and detailed office procedures and software used by the Alabama Community College System, the Adult Education Program, and Northeast Alabama Community College Business Office
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to communicate well and work effectively and pleasantly with students, faculty, co-workers, and the public
• Ability to foster a cooperative work environment
• Have knowledge of and commitment to the philosophy and objectives of the College

MINIMUM REQUIRED EDUCATION, TRAINING, AND/OR EXPERIENCE:

• An associates degree from a regionally accredited institution in business administration, accounting, or
  other appropriate field is required; Bachelor’s degree in business administration, accounting, or other appropriate field is preferred
• Previous experience with accounting, such as areas of general accounting, financial reporting, accounts payable, and accounts receivable is required

Application Procedures/Additional Information

IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.

To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application. It is the applicant's responsibility to ensure that the requirements are met.

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

APPLICATION AND INTERVIEW PROCESS:
All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System. If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230. Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.

A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.

Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President’s discretion and will be conducted in person or via a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President.

ADDITIONAL INFORMATION:
Criminal Background Checks - In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check, which may include a fingerprint check as well. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

E-verify - Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Verification of Work Experience – As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant’s beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.

Equal Opportunity Employer – Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Accreditation – Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate's Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.