Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

• Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Zack Roush, roushz@lanecc.edu, 541-463-3970.
• Lane Community College ensures that all documentation submitted to HR will remain confidential.

240059

Executive Assistant to the President

• First review date of applications may be as early as 10 business days after posting.Subsequent application reviews will occur weekly.
• Provide all documents as requested.
• A resume may not take the place of any one section of the application.
• Transcripts are required for this position at the time of application. See instructions below.
• Incomplete applications will not be considered.

Main Campus

Management Support

Management

Upon Hire

Annual

Starting Salary Range $69,321 - $74,978 (Grade 13)

Exempt

Permanent

Full-Time

260 Day (12 Month)

https://jobs.lanecc.edu/postings/12615

05/31/2024

09/29/2024

No

Yes

Bachelor’s degree from an accredited institution.

Four (4) years of progressively responsible executive or senior-level administrative support experience.

Master’s Degree, from an accredited institution, in a field related to assignment.

We welcome multilingual applicants who can support and welcome all students.

Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.

This position plans and directs all administrative and operational activities for the President. Organize and prioritize critical issues and required information for the President to facilitate efficient decision-making. Act as a point of contact or gatekeeper to the President and other stakeholders. Serve as senior staff to the President and report directly to the President on a wide variety of administrative and executive duties involving the President’s Office and its priorities.

• Models excellence and professionalism in interactions with and service to students, college employees, and community members.
• Assists the President with daily operations.
• Manage the President’s calendar; plan attendance and travel arrangements for the President; assist in the planning and organization of college meetings and events.
• Compose correspondence for the President which requires access to confidential information, bargaining materials, evaluations, grievances, legal, and harassment issues.
• Attend and record highly confidential meetings with employees, senior administrators, and the board of education.
• Maintain college contracts and agreements, including the President’s employment contract and legal services agreement.
• Prepare and/or contribute to the preparation of reports, proposals, briefings, and presentations, responses on institutional issues.
• Handle questions, concerns, issues, and requests on the President’s behalf.
• Support the execution of college-wide projects undertaken by the President.
• Research and provide responses to various internal and external requests for information.
• Respond to requests from the media and refer to the President or appropriate administrator.
• Analyze budget and project expenses of the President’s Office
• Maintain current paper and electronic files and archived records for the President’s office.
• Produce templates, flyers, presentations, and forms.
• Works collaboratively with other Management Support staff and provides backup as needed.
• Ensure the implementation of the College’s Affirmative Action and Equal Employment Opportunities concerning policies, goals, and timetables in assigned areas. Ensure staff development on diversity, inclusive climate, and respectful learning and working environment issues.
• Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
• Other duties as assigned by the President

 

• Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, and valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
• Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
• Must demonstrate an active concern for meeting the needs of students, staff, and the public.

Reports directly to the President.

• Analytical Thinking
• Building Relationships
• Change Advocate
• Teamwork
• Customer Service
• Process Improvement
• Supervision and Leadership
• Strategic Project Management
• Knowledge of instructional design, delivery, and learning theory

 

• Office organization, administrative support functions, project management, and coordination.
• Excellent written and verbal communication skills.
• Well-developed interpersonal skills in working with colleagues and the public.
• Public relations.
• Skill in creating a professional and welcoming environment from which to represent the office of the President.
• Highly developed skill in accurately recording various confidential meetings and interviews.
• Advanced use of Microsoft Office and Google Suite products.

• Work in a fast-paced, ever-changing environment.
• Meet short-term deadlines.
• Manage multiple complex problems.
• Quickly gain a working knowledge of organizational policies and procedures.
• Multi-task, prioritize, and maintain a flexible schedule.
• Work independently and as a part of a team.
• Work efficiently and accurately under pressure of deadlines and with multiple interruptions.
• Interpret and explain complex policies and procedures to managers, staff, students, and the general public.
• Work with a diverse population.
• Provide professional and customer-focused support and communication to myriad populations, manage and coordinate projects, programs and events.
• Actively participate in sustainability efforts and implementation in alignment with core vision, mission and values.
• Actively demonstrate a concern for respectfully meeting the needs of students, staff, and the public in a welcoming, open, professional environment.